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WMS for NetSuite, Tailor-Made for Food Banks

Built for NetSuite, WAERlinx integrates directly to, and extends, your core procurement, inventory, and production processes in NetSuite to manage food bank-specific operations around receiving, storage, expiry tracking, packing and shipping. Used by 30+% of the largest food banks in North America, WAERlinx is USDA compliant as standard.  

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DRIVING 60+ INDUSTRY LEADERS GLOBALLY

Optimised WMS from Donations to Distribution.

Reduce errors, keep track of stock, accelerate picking and shipping, and reduce spoilage. WAERlinx integrates seamlessly with NetSuite, giving your warehouse and production teams the tools they need, from guided putaways and expiry date tracking to FEFO picking and Sign-on-Glass proof of delivery. And because it’s built as a hybrid SuiteApp, NetSuite stays at the heart of your finance, procurement, and production, while WAERlinx makes the day-to-day warehouse work easier. 

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Usability for Employees & Volunteers
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Transformation of Donations
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USDA-Compliant Processing

Seamless Receipt and Putaways of Purchases and Donations Alike:

The WAERlinx journey begins where yours does, at inbound, where donations and purchases are seamlessly received and categorised. This ensures consistency, compliance, and an automated digital audit trail from the outset, streamlining intake while capturing critical product data to guide efficient storage and future handling.

  • USDA Compliant for Purchases & Donations
  • Expiry Capture
  • Guided Putaways
  • Dynamic Receiving
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Optimised Storage, Movements, and Utilisation:

Once received, stock is intelligently managed to maintain availability, optimise space, and support program-specific needs. WAERlinx automates recommended replenishment and movement, keeping the right products in the right place at the right time. 

  • Manage Reserves & Transfers
  • Location Capacity & Replenishment
  • Stock Counts & Adjustments

Proactive Batch and Expiry Traceability & Management

Real-time visibility and traceability are at the core of WAERlinx, enabling complete control over every item. From expiry dates to batch details and weight variations, every movement is monitored and auditable across the entire lifecycle. 

  • Live insights into stock levels and locations
  • Expiry, Batch & Lot Traceability
  • Catch Weight Lifecycle
  • Full Audit Trail
  • Expiration Window Tolerances
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System-Driven Backpack and Food Box Production

When it's time to build food boxes, WAERlinx supports flexible production flows that comply with government program requirements. Orders are built using intelligent rules to ensure complete packs are made for recipients that prioritise freshness, streamline picker paths, and support high-volume operations.

  • FEFO Picking and Despatching as standard
  • Backpack & Food Box Production
  • Pick Route Optimisation
  • USDA Compliant Donation Transformation

All the functionality you need, based on real-world requests from food banks, off-the-shelf.

Driven by our deep experience in, and direct feedback from, the food bank industry, WAERlinx delivers unrivalled functionality with proven, best-practice processes built in as standard. From inbound receiving to outbound distribution, every feature is designed to meet the unique operational challenges of food banks, right out of the box. Explore below to see how each capability works to streamline your processes, reduce waste, and ensure timely delivery to those who need it most.

Dynamic Receiving

Dynamic Receiving

Dynamic Receiving is a powerful new WAERlinx feature and a true unique selling point. It allows teams to add additional inventory lines directly to orders within WAERlinx that automatically update NetSuite in real time. This is particularly valuable for scenarios such as when large donors send pallets of goods that include both pre-ordered items and unexpected extras. With Dynamic Receiving, users can receipt the original order lines and seamlessly add the extra items without leaving WAERlinx, eliminating the need to log into NetSuite separately. This not only saves time and reduces administrative work but also ensures that inventory records remain accurate, up-to-date, and compliant.

Speak To One Of Our Specialists
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Expiration Window Tolerances

Expiration Window Tolerances

WAERlinx gives food banks the ability to set custom expiration window tolerances by agency, ensuring that each partner receives food well within their acceptable freshness timeframe. This feature is especially useful when working with multiple agencies that have different requirements for product shelf life. By configuring these tolerances, WAERlinx automatically flags items approaching their cut-off date for a specific agency, helping food banks prioritise distribution, reduce spoilage, and maintain compliance with partner agreements. The result is more efficient inventory rotation, better food quality for recipients, and improved trust with agency partners.

Speak To One Of Our Specialists
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Dynamic Fulfillment

Dynamic Fulfillment

Dynamic Fulfillment is a unique WAERlinx capability designed to give food banks greater flexibility and control over their outbound orders. It allows teams to add additional product lines directly to a sales order within WAERlinx and automatically update NetSuite without having to switch between systems. This is especially valuable when clearing aged inventory from the warehouse, enabling staff to add extra items to outgoing orders. By making it easy to incorporate surplus or near-expiry stock into existing shipments, Dynamic Fulfillment helps reduce waste, improve inventory turnover, and ensure that more food reaches those in need before it expires.

Speak To One Of Our Specialists
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OUR CLIENTS LOVE WAERLINX

"Working with the WAER team was a smooth and collaborative experience. Their deep understanding of warehouse operations and the nonprofit sector helped us transition efficiently. Since implementing WAERlinx, we’ve seen measurable improvements in inventory accuracy, pallet tracking, and operational transparency across all of our warehouse sites."
SEAN MCHALE
Senior Manager, Information Technology
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Book a Demo Today

Say hello and one of our team members will be in touch to start your journey with WAER.